Feb 15, 2021

Cookeville Chamber Now Hiring - Executive Assistant


Cookeville-Putnam County Chamber of Commerce

Job Description

Position: Executive Assistant / Leadership Putnam Coordinator

Reports to: President/CEO                                                           

Scope: The incumbent will be charged with providing responsible and comprehensive clerical and administrative support to the President/CEO and other duties as may be assigned by the President.

Examples of Work Performed:

  1. Executive Assistant


  • Aid the President/CEO in coordinating external and internal contacts, meetings, and programs.
  • Direct and prepare agendas, memorandums, records, files, reports, minutes of meetings, maintain calendar of appointments, collect, and summarize data and compose correspondence.
  • Provide sound judgment in dealing with administrative matters and communications with senior business, governmental, industrial prospects, and contacts.
  • Provide administrative and technical support with respect to private and confidential records, meetings and conversations between the President, staff, Executive Committee and Board of Directors.
  • Notify members of meetings for Chamber Executive Committee and Board of Directors, Joint Economic & Community Development Executive Committee and Board of Directors, Industrial Development Board, Existing Industry Board, and Highlands Initiative Steering Committee.  Record minutes and maintain all records pertaining to meetings.
  • Coordinate routine business matters pertaining to the administration of the Chamber Office including but not limited to creating and distributing
  • Receive and schedule visitors and phone calls.
  • Perform other duties as assigned by the President.


  1. Leadership Putnam Coordinator


  • To build and carry out the Leadership Putnam Program as prescribed by the Leadership Putnam Bylaws.
  • Organize Leadership Putnam Orientation Retreat – provide class with information binders/name tags/schedules.
  • Schedule monthly program days and agendas.
  • Keep a record of class attendance, participation etc. required for graduation.
  • Oversee group projects and deadlines.
  • Present a positive image in the community.
  • Prepare an annual budget for the program working with the Vice President of Operations.


Skills/Qualifications Required:


  • Familiar and comfortable using Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, etc)
  • Excellent verbal and written communication skills
  • Strong organizational skills and ability to multitask, attention to detail
  • Strong interpersonal skills
  • Ability to treat confidential information with appropriate discretion
  • Exceptional attention to detail
  • Ability to compose correspondence using correct grammar and composition skills
  • Ability to interact effectively with senior executives, civic leaders, and the public
  • Ability to maintain confidentiality
  • Working knowledge of modern office technology, procedures, and practices, particularly word processing skills
  • Ability to handle and prioritize multiple tasks
  • Three or more years previous experience as a senior administrative assistant (preferred)
  • Non-profit experience (preferred)
  • Interpersonal skills


Please submit cover letter and resume to