Cookeville-Putnam County Chamber of Commerce

Job Description

Position: Executive Assistant / Leadership Putnam Coordinator

Reports to: President/CEO                                                           

Scope: The incumbent will be charged with providing responsible and comprehensive clerical and administrative support to the President/CEO and other duties as may be assigned by the President.

Examples of Work Performed:
 

• Aid the President/CEO in coordinating external and internal contacts, meetings, and programs.
• Direct and prepare agendas, memorandums, records, files, reports, minutes of meetings, maintain calendar of appointments, collect, and summarize data and compose correspondence.
• Provide sound judgment in dealing with administrative matters and communications with senior business, governmental, industrial prospects, and contacts.
• Provide administrative and technical support with respect to private and confidential records, meetings and conversations between the President, staff, Executive Committee and Board of Directors.
• Notify members of meetings for Chamber Executive Committee and Board of Directors, Joint Economic & Community Development Executive Committee and Board of Directors, Industrial Development Board, Existing Industry Board, and Highlands Initiative Steering Committee.  Record minutes and maintain all records pertaining to meetings.
• Coordinate routine business matters pertaining to the administration of the Chamber Office including but not limited to creating and distributing
• Receive and schedule visitors and phone calls.
• Perform other duties as assigned by the President.

• To build and carry out the Leadership Putnam Program as prescribed by the Leadership Putnam Bylaws.
• Organize Leadership Putnam Orientation Retreat – provide class with information binders/name tags/schedules.
• Schedule monthly program days and agendas.
• Keep a record of class attendance, participation etc. required for graduation.
• Oversee group projects and deadlines.
• Present a positive image in the community.
• Prepare an annual budget for the program working with the Vice President of Operations.

Skills/Qualifications Required:

• Familiar and comfortable using Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, etc)
• Excellent verbal and written communication skills
• Strong organizational skills and ability to multitask, attention to detail
• Strong interpersonal skills
• Ability to treat confidential information with appropriate discretion
• Exceptional attention to detail
• Ability to compose correspondence using correct grammar and composition skills
• Ability to interact effectively with senior executives, civic leaders, and the public
• Ability to maintain confidentiality
• Working knowledge of modern office technology, procedures, and practices, particularly word processing skills
• Ability to handle and prioritize multiple tasks
• Three or more years previous experience as a senior administrative assistant (preferred)
• Non-profit experience (preferred)
• Interpersonal skills

Please submit cover letter and resume to LMatthews@cookevillechamber.com.